Constitution

Woking Mountaineering Club

Constitution and Rules

1.Name

1.1 The name of the Club shall be the Woking Mountaineering Club, (WMC)

2. Objectives of the Club

2.1 To promote the interests of climbing and mountaineering amongst members WMC.

2.2 To provide an opportunity for members of WMC to meet and participate in climbing and mountaineering activities together.

2.3 To act on behalf of and in the interests of Club members.

2.4 To promote awareness of the need to maintain access, conservation and protection of the cliff and mountain environment.

2.5 To take part in the work and activities of the British Mountaineering Council (BMC).

3. Membership of the Club

3.1 Membership of WMC shall only be open to people aged 18 or over on completion of a membership form.

3.2 In addition to 3.1 membership of WMC shall only be open to individuals who recognise that climbing and mountaineering are activities with a danger of personal injury or death. Members shall be aware of and accept these risks and agree to be responsible for their own actions and involvement.

3.3 Members of WMC are expected to use huts and other facilities used by WMC responsibly and in accordance with the rules of their owners.

3.4 Annual membership is due January 1^stand lapses December 31^steach year.

3.5 Membership of WMC carries entitlement to a single voting right and BMC club insurance cover (whilst the club participates in this scheme).

3.6 Guests, as prospective club members, are allowed on club meets for a trial membership of 3 meets in any one year. For each meet an additional fee of 1/3^rdthe membership fee or approx as agreed by the committee, is payable, this forms their full membership subscription.

4. Committee of the Club

4.1 The Club shall be Managed by the Club Committee, hereinafter referred to as "the Committee".

4.2 The Committee shall consist of elected Officers of the Club.

4.3 The elected Officers of the Club shall be the President, the Secretary, and the Treasurer.

4.4 The Officers will be elected at an AGM each year by a majority vote following proposal and seconding by Club Members present.

4.5 The Committee may co-opt non voting Club Members if required.

4.6 The President of the Club will ensure the smooth running of the Club in accordance with the Constitution and Rules.

4.7 The Secretary will be responsible for maintaining records of Membership of the Club, reporting & Club affiliation to the BMC, booking & arranging Club Meets, managing the email distribution list, responsible for all correspondence relating to club affairs, announcing meetings including the AGM and distribution of minutes and shall report on these issues to the AGM.

4.8 The Treasurer shall account for any income and expenditure made on behalf of the Club and will present a written account of the club funds to the AGM for the past financial year.

4.9 The Committee will be aware of and a representative may attend BMC meetings & AGM to represent the views of the Membership.

5. Management of the Club

5.1 The Club financial year is January 1^stto December 31^st, inclusive.

5.2 The AGM will be held in the January following the end of the financial year, the Secretary will give at least 14 days notice of such a meeting and its agenda. Items for inclusion should be submitted at least 7 days prior to the AGM. An AGM will require 20% of all fully paid up club members to constitute a Quorum.

5.3 An EGM requires the same notice of an AGM; it requires 50% of all fully paid up club members to constitute a Quorum.

5.4 A quorum for a meeting of the Committee shall be half of the elected voting members and meetings will be held when required.

5.5 Club cheques will require one signatory.

6. Club Subscriptions

6.1 The Committee shall have the power to set membership and meet subscription levels for the Club on an annual basis to ensure the Club remains a viable, non-profit making organisation. The proposed new fees shall be notified to all members before becoming effective.

7. Rules of the Club

7.1 The Committee shall have the power to set Club rules. Such rules shall be in accordance with the articles of the Club's Constitution and the policies of the BMC.

8. Amendments to the Constitution of the Club

8.1This Constitution may be amended at an AGM or EGM by a two-thirds majority. Notice of any amendment must be delivered to the Secretary at least 14 days prior to the AGM.

9. Dissolution of the Club

9.1 The Club can be dissolved by two-thirds majority vote carried out in accordance with Article 9 whereupon the Committee will arrange to discharge any assets equally amongst the Members. Any liabilities at the time of dissolution shall be the joint responsibility of all Members.

		Woking Mountaineering Club Constitution and Rules 1.Name 1.1 The name of the Club shall be the Woking Mountaineering Club, (WMC) 2. Objectives of the Club 2.1 To promote the interests of climbing and mountaineering amongst members WMC. 2.2 To provide an opportunity for members of WMC to meet and participate in climbing and mountaineering activities together. 2.3 To act on behalf of and in the interests of Club members. 2.4 To promote awareness of the need to maintain access, conservation and protection of the cliff and mountain environment. 2.5 To take part in the work and activities of the British Mountaineering Council (BMC). 3. Membership of the Club 3.1 Membership of WMC shall only be open to people aged 18 or over on completion of a membership form. 3.2 In addition to 3.1 membership of WMC shall only be open to individuals who recognise that climbing and mountaineering are activities with a danger of personal injury or death. Members shall be aware of and accept these risks and agree to be responsible for their own actions and involvement. 3.3 Members of WMC are expected to use huts and other facilities used by WMC responsibly and in accordance with the rules of their owners. 3.4 Annual membership is due January 1^stand lapses December 31^steach year. 3.5 Membership of WMC carries entitlement to a single voting right and BMC club insurance cover (whilst the club participates in this scheme). 3.6 Guests, as prospective club members, are allowed on club meets for a trial membership of 3 meets in any one year. For each meet an additional fee of 1/3^rdthe membership fee or approx as agreed by the committee, is payable, this forms their full membership subscription. 4. Committee of the Club 4.1 The Club shall be Managed by the Club Committee, hereinafter referred to as "the Committee". 4.2 The Committee shall consist of elected Officers of the Club. 4.3 The elected Officers of the Club shall be the President, the Secretary, and the Treasurer. 4.4 The Officers will be elected at an AGM each year by a majority vote following proposal and seconding by Club Members present. 4.5 The Committee may co-opt non voting Club Members if required. 4.6 The President of the Club will ensure the smooth running of the Club in accordance with the Constitution and Rules. 4.7 The Secretary will be responsible for maintaining records of Membership of the Club, reporting & Club affiliation to the BMC, booking & arranging Club Meets, managing the email distribution list, responsible for all correspondence relating to club affairs, announcing meetings including the AGM and distribution of minutes and shall report on these issues to the AGM. 4.8 The Treasurer shall account for any income and expenditure made on behalf of the Club and will present a written account of the club funds to the AGM for the past financial year. 4.9 The Committee will be aware of and a representative may attend BMC meetings & AGM to represent the views of the Membership. 5. Management of the Club 5.1 The Club financial year is January 1^stto December 31^st, inclusive. 5.2 The AGM will be held in the January following the end of the financial year, the Secretary will give at least 14 days notice of such a meeting and its agenda. Items for inclusion should be submitted at least 7 days prior to the AGM. An AGM will require 20% of all fully paid up club members to constitute a Quorum. 5.3 An EGM requires the same notice of an AGM; it requires 50% of all fully paid up club members to constitute a Quorum. 5.4 A quorum for a meeting of the Committee shall be half of the elected voting members and meetings will be held when required. 5.5 Club cheques will require one signatory. 6. Club Subscriptions 6.1 The Committee shall have the power to set membership and meet subscription levels for the Club on an annual basis to ensure the Club remains a viable, non-profit making organisation. The proposed new fees shall be notified to all members before becoming effective. 7. Rules of the Club 7.1 The Committee shall have the power to set Club rules. Such rules shall be in accordance with the articles of the Club's Constitution and the policies of the BMC. 8. Amendments to the Constitution of the Club 8.1This Constitution may be amended at an AGM or EGM by a two-thirds majority. Notice of any amendment must be delivered to the Secretary at least 14 days prior to the AGM. 9. Dissolution of the Club 9.1 The Club can be dissolved by two-thirds majority vote carried out in accordance with Article 9 whereupon the Committee will arrange to discharge any assets equally amongst the Members. Any liabilities at the time of dissolution shall be the joint responsibility of all Members.
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